Personnel Module

👥 Comprehensive management of clinical and administrative staff

The Odontomy Personnel Module allows for centralized and organized management of all individuals involved in the daily operations of a dental clinic.
From general dentists and specialists to assistants, hygienists, reception, administration, and owners, the system provides a clear view of who does what, where, and when.

This module is designed for dental clinics and offices that need to organize work teams, assign responsibilities, control schedules, and maintain updated information for each staff member.

📋 Staff and roles list

Odontomy allows you to create and maintain a complete staff list, with key data visible quickly:

• Name and photograph of the member

• Assigned role (dentist, assistant, hygienist, reception, administration, etc.)

• Status (active / inactive)

• Email and contact information

• Quick actions to view, edit, or manage permissions

This facilitates identifying responsibilities and maintaining control of the human team in small clinics or those with multiple branches.

🧑‍⚕️ Configurable roles and responsibilities

The system includes a scheme of predefined roles that can be adapted to the reality of each clinic:

• Owner / Management

• Management / Coordination

• General dentist

• Specialist (orthodontics, endodontics, surgery, etc.)

• Hygienist / Preventive

• Dental assistant

• Reception / Patient care

• Administration / Accounting

• Laboratory technician (internal or external)

Each role has a clear description and allows for defining responsibilities, avoiding confusion in daily operations.

🧾 Complete staff profile

Each person has a detailed individual profile that centralizes their professional and contact information:

• Personal and identification data

• Contact information (phone, email, emergency)

• Date of birth (age calculated automatically)

• Role within the clinic

• Profile photograph

• Internal observations (optional)

This allows for a reliable and accessible history at all times, facilitating operational continuity.

📍 Address and location

The module incorporates address management with a map, allowing:

• Registering country, department/state, city, and address

• Geographically locating staff (if applicable)

• Visualizing the location on an interactive map

• Indicating work modality (in-person / home / mixed)

Ideal for clinics with multiple locations or professionals who serve in more than one place.

🎓 Experience, training, and specializations

Odontomy allows documenting the professional profile of the staff, especially useful for dentists and specialists:

• Academic training and certifications

• Specialties and areas of care

• Professional experience

• Recognitions or memberships

• Services they can provide within the clinic

This improves internal organization and can also support the publication of professional profiles (if the clinic enables it).

⏰ Work schedules and availability

The module includes a visual schedule management to organize the team's agenda:

• Defining schedules by person and by location

• Visualizing shifts in calendar format

• Configuring working days and breaks

• Controlling availability for scheduling and reservations

This helps plan shifts, assign patients correctly, and avoid overlaps.

📅 Holidays, leaves, and non-working days

Odontomy allows registering holidays, non-working days, and leaves (by clinic or by location) to:

• Avoid assignments on unavailable days

• Improve the planning of the care calendar

• Reduce rescheduling and scheduling conflicts

💰 Payment and billing information

Each member can have their financial information configured, useful for administration and control:

• Profile type (individual / company)

• Modality (salary, commission, percentage per treatment, fees)

• Currency

• Bank and account (optional)

• Tax identification (according to country)

This provides an organized basis for administrative management, settlements, and accounting.

🏢 Assignment to locations, offices, and services

The system allows assigning staff to:

• One or multiple locations / branches

• Specific offices

• Services or specialties

• Specific activities (clinical or administrative)

In this way, each person appears where they actually work, maintaining order and operational clarity.

🔐 Visibility, status, permissions, and control

Odontomy includes options to define:

• Public or private visibility of the profile (if the clinic publishes its staff)

• Active or inactive status

• Highlighted staff

• Permissions for scheduling, reservations, and specific modules

This provides flexibility according to the role and ensures secure management of access to information.

✅ Benefits of the Personnel Module

• Clear organization of the dental team

• Better coordination between reception, clinic, and administration

• Efficient planning of shifts and availability

• Centralized, updated, and secure information

• Scalable to clinics of any size and with multiple locations