Agenda and Events Module

The Odontomy Agenda and Events Module allows you to plan, organize, and visualize all activities of the dental clinic clearly, centrally, and flexibly.

From dental appointments and treatment checks to internal meetings, equipment maintenance, or administrative reminders, this module becomes the operational center of daily clinical activities.

🦷 Overview

Time management is a critical factor in any dental clinic. The Agenda and Events module was designed to adapt to the real dynamics of dental care, allowing for the registration of simple or complex events associated with patients, professionals, offices, equipment, and locations.

Odontomy transforms the agenda into a strategic tool, not just a calendar.

🗓️ Visual and Interactive Calendar

• Monthly, weekly, daily, and agenda views

• Quick navigation between dates

• Color visualization according to priority, type, or status

• Immediate identification of critical events

• Filters by:

  • Location or office

  • Assigned professional

  • Patient

  • Event status

  • Priority

  • Type of event (appointment, check-up, administration, maintenance, etc.)

Ideal for clinics with one or multiple professionals, reception, coordination, and administration.

✍️ Event Creation and Management

Each event can be configured with a high level of detail:

• Custom title and description

• Start and end date and time

• All-day events (e.g., holidays or clinic closures)

• Event location (location, office, room, or box)

• Attachments (PDFs, images, documents)

• Internal notes

• Custom colors for visual identification

This allows planning from a simple consultation to a complex procedure with multiple stages.

🔗 Smart Association

Events can be directly linked to:

• Specific patients

• Treatments or services

• Responsible professionals

• Locations, offices, or rooms

• Clinical equipment (e.g., X-ray, autoclave, scanner)

This ensures that the agenda is connected with the rest of the system, providing context, traceability, and better coordination.

👥 Assignment and Responsibility

• Assign events to specific professionals or users

• View workload by person

• Better coordination between reception, dentists, and assistants

• Total clarity in operational responsibilities

Each team member can see their agenda and priorities, avoiding overlaps and confusion.

🚦 Statuses and Priorities

Each event has configurable statuses and priorities for real management:

Configurable Statuses

• Scheduled

• Confirmed

• In progress

• Completed

• Cancelled

• No-show (optional)

Visual Priorities

• Low

• Medium

• High

• Urgent

This allows for quick identification of which activities require immediate attention and which can be rescheduled.

🔔 Reminders and Follow-up

• Email reminders (and other channels as configured)

• Recurring events (periodic checks, maintenance, meetings)

• Historical tracking of changes

• Record of creation and update dates

Ideal for reducing absences, improving punctuality, and maintaining clinical follow-ups without losing continuity.

🦷 Common Use Cases

• First consultation appointments

• Orthodontic checks

• Procedures (endodontics, implants, surgeries)

• Post-treatment follow-ups

• Agenda blocks for vacations or leaves

• Internal team meetings

• Equipment maintenance (autoclaves, compressors, chairs)

• Administrative deadlines and payment reminders

📊 Key Benefits

• Reduction of forgetfulness, absences, and errors

• Better organization of clinical time

• Greater operational efficiency and team coordination

• Clear view of future work and agenda load

• Resource, room, and professional planning

• Total integration with Odontomy